SWAN Newsletter #42

October 20, 2009

(7:30 – 8:50 PM)

Attended by Watson Fisher and Ted Robertson. Reported by Ted Robertson.

Under Old Business, Ordinance 09 – 10 was adopted by a vote of 4-0. This is a complete re-write of the Stormwater Management Ordinance to adopt Chapter 170 of the State Codified Ordinances.

The Supervisors approved a bid of $429.00 for the sale of a Township Crown Victoria by a vote of 4-0.

The Supervisors approved the engagement of Brown, Shultz, Sheridan, and Fritz, LLP to perform the audit of the Township and the Authority for the 2009 fiscal year by a vote of 4-0.

Under New Business, the Supervisors approved resolution 09 – 15 by a vote of 5-0. This authorizes the submission of a grant application to the PA Commonwealth Financing Authority requesting funds in the amount of 3 million dollars for development of a solar farm on the closed municipal landfill.

The Supervisors approved Change Orders 10 and 11 to the contract with Handwerk Site Contractors for George Park roadway improvements in the total amount of approximately $42,000.00 by a vote of 5-0.

The Supervisors approved an agreement with PP&L for the modification of electrical facilities in connection with the Linglestown Square project by a vote of 5-0.

Under Subdivision and Land Development the preliminary/final plan for Pine Hill Road (09 – 18) was tabled.

The preliminary/final land development plan for Mid-Penn Oral and Maxillofacial Surgery (09 – 17) was approved by a vote of 5-0. There was some concern about storm water runoff and the effect of the placement of the storm water drain on adjacent properties. These concerns appeared to be resolved in this meeting.

Note: The vote difference was a result of Bill Hawk being late as a result of a prior meeting.

October 22, 2009

(7:00 – 7:20 PM)

Attended and reported by Ted Robertson.
Absent: Jeff Staub

Docket No.1268, a signing variance for the AT&T building was continued until the next meeting.

Docket No. 1270, a request for a parking variance at the former Otto’s Antiques on Mountain Road was withdrawn.

Docket No.1271, a request for a set back variance at 4917 Virginia Avenue to build an all season room on an existing carport footprint was granted 4-0.

November 2, 2009

(7:30 – 7:45 PM)

Attended by Watson Fisher and Ted Robertson. Reported by Ted Robertson.
Absent: Bill Hornung

The Authority approved the low bid of seven bids in the amount of $314,132.00 for the BC1 (Beaver Creek pumping station along Linglestown Road) project.

The Authority also approved the low bid of $3,635,000.00 for the AR-A project (Asylum Run). This also includes a bid of $3,396,000.00 to provide for an alternative method of replacing the sewer line under Route 83.

Both these projects are using Penn Vest monies.

November 2, 2009

(7:45 – 8:05 PM)

Attended by Watson Fisher and Ted Robertson. Reported by Ted Robertson.
Absent: Bill Hornung.

Mr. Wolfe reported that Public Safety Information for Lower Paxton Township could be obtained on line by going to www.Nixle.com.

Under New Business, after a public hearing, Ordinance 09 – 14 was approved by a vote of 4-0. This amends Chapter 159 of the Codified Ordinances concerning sanitary sewage pre-treatment regulations to include changes made by the City of Harrisburg.

The Supervisors voted unanimously to approve the Municipal Planning Advisory Service Agreement for 2010 with the Dauphin County Planning Commission.

Under Subdivision and Land Development, the Supervisors approved the preliminary/final subdivision plan for Paxton Towne Centre, Lot 2, (09 – 21). This is a 4.3 acre parcel zoned Commercial General (CG) located on the east side of Devonshire Road along Hampden Court Road. The vote was unanimous.

November 2, 2009

(8:15 – 9:00 PM)

Attended by Watson Fisher and Ted Robertson. Reported by Ted Robertson.
Absent: Bill Hornung

The Supervisors reviewed a proposal for the investment of Build America Bond funds. Bill Hawk reviewed the status of the Dauphin County Act 32 EIT process. This Act is supposed to make the collection of the EIT easier and more efficient.

November 4, 2009

Attended and reported by Watson Fisher.

Draft Brochure of Walking Opportunities The committee’s effort toward the development of a brochure locating and describing walking trails that exist in the township has continued. The intent is to make the brochure available to schools, organizations and the public to promote walking for health and enjoyment. The draft that had been updated since the last meeting was revised further at this meeting.

The cross country team coach from the high school, who is very familiar with the trails in the township since he uses them for places his team can run, added several more trails to the list. He provided additional information on the trails that had been identified and he volunteered to measure the length of some of the trails so that that information can be included in the brochure.

The intent is to mark some of the existing trails with a uniform blaze, in this case an image of a footprint, and to find a way to improve portions of the trails where needed. Most of the trails identified are on park or school property but a few are partly on private property and some arrangement with these property owners may be needed. Information on the trails including pictures will eventually be available on the township’s web site.

Committee Members The current committee members agreed to serve for another year. It was decided to recommend to the supervisors that the committee be expanded by two members, for a total of seven members, and to suggest that the track coach be appointed to fill one of those positions.

Mission Statement and Goals Over the last few months the committee has been refining their formal document identifying their mission and goals, with several final corrections and additions, the document was formally approved. They stated that they intend to review and update it periodically in the future.

November 4, 2009

Attended and reported by Watson Fisher.

Koons Pool Status Report Representatives from the pool board presented a detailed status report on the pool’s operation for 2009 and the outlook for 2010. Some upgrades to the three pools were made before the 2009 season including repairs to the walls and the installation of all new drains that are in compliance with the new federal law. They had a successful fund raising effort prior to the season and had 60 family memberships for the year, up from 25 in 2008. Unfortunately the poor weather during the summer kept them from attracting more members and limited the number of walk-ins.

At the end of the 2008 season the pool had bills due of approximately $11,000.00 and they received a bank loan backed by the township in that amount to pay those bills. Approximately $2000.00 of that loan has now been repaid. They also received a line of credit from the bank of $8000.00, again backed by the township, of which approximately $4800.00 was drawn to get the pool ready for the 2009 season. Approximately $80.00 of that has been repaid.

The pool at the present time has outstanding bills due in the amount of approximately $7300.00, most of which are unpaid state and federal payroll taxes which will begin to accrue penalties. The representatives stated that unless the township can cover those bills they would not be able to open the pool for the 2010 season. With the efforts they have made to improve from 2008 to 2009 and with better weather, continued fund raising and more memberships in 2010 they are optimistic that they can break even or better for the 2010 season.

They requested that the board recommend to the supervisors that the township support the pool by covering the outstanding bills from the 2009 season. The board voted to do so.

2010 Budget Update Parks & Recreation Director Brian Luetchford told the board that the supervisors’ final budget meeting with the department heads was scheduled for November 10th.

Greenway Committee Chris Johnston, the committee chairman, reported that their current effort was to finalize a brochure that can be distributed identifying and locating the existing walking trails in the township.

George Park Construction Current work at the park including the entrance from Nyes Road is finished with only punch list items remaining. Park signage has been ordered. Preparation of the baseball infields will be done by volunteers with the materials to be supplied by the township.

November 9, 2009

Attended and reported by Watson Fisher.

The commissioners have been working toward the possible development of a Business Improvement District (BID) in the township. A BID is a legal organization of business property owners in a defined area, which can make improvements in the area for the benefit of the businesses with the improvements being financed by assessments. The supervisors authorized the commissioners to study this possibility and they selected as the district the area along the Route 22 business corridor from Colonial Road to just east of Mountain Road.

To date they have documented all the businesses in the selected area, discussed the types of improvements that could be made, and prepared a presentation of the proposed project. They held a first meeting with a selected group of business owners to judge their interest in the project in order to determine if it was worthwhile to proceed. This report covers the second meeting with a different group of business owners. At both meetings the general reaction was positive toward proceeding with the project and the commissioners agreed that they would do so.

The next step is to develop a preliminary plan as required by law. The commissioners felt that they would be able to prepare the plan themselves without the need for professional help and they agreed to begin that effort. Beyond that they will need to hold public hearings, administer a 45-day objection period, and if that is successful enact a township ordinance establishing the BID and create the required district management association.

November 10, 2009

(6:00 – 9:15 PM)

Attended by Watson Fisher and Ted Robertson. Reported by Ted Robertson.

Most of this meeting was devoted to a review of the status of the financial position of the Township at the end of the third quarter of 2009, and a review of the proposed budget for 2010. There are far too many details to be included in this report. Suffice to say that there is no apparent need for a tax increase in 2010 at this time. Good news for Lower Paxton Township residents.

The Supervisors agreed to a final draft letter to be sent to residents with basketball equipment in public rights of way.

The Koons Park Memorial Swim Club submitted a request to Parks and Recreation for financial help with their season end $7,225.00 debt. The Supervisors generally agreed to this request since both management and operations at the Swim Club have improved over the past year.

Novemeber 12, 2009

(7:00 – 7:50 PM)

Attended by Watson Fisher and Ted Robertson. Reported by Ted Robertson.

Under Old Business, a final draft of the Mission Statement was approved; to be forwarded to the Supervisors for their disposition.

The Model Fire Suppression Ordinance remains on hold until the Township adopts the new State Uniform Construction Code after January 1st, 2010.

The Fire Services Study remains on hold for budgetary reasons.

The Truss Marking Ordinance needs a minor re-write to incorporate
suggestions by Township staff.

Under New Business, bids will be opened January 7, 2010 at 6:30 PM at the Linglestown Fire Hall for the sale of the surplus Engine.

November 17, 2009

(7:30 – 7:50 PM)

Attended by Watson Fisher and Ted Robertson. Reported by Ted Robertson.


After a public hearing, Ordinance 09-15 was approved unanimously. This amends Ordinance 07-15 to bring Lower Paxton Township’s Property Maintenance Code in line with the International Property Maintenance Code.

Resolution 09-48 was approved unanimously. This gives the Township the authority to advertise the intent to retain Brown, Schultz, Sheridan and Fritz to audit the accounts of the Township for the 2009 fiscal year.

Resolution 09-46 was approved unanimously. This is an application for a permit to PENNDOT to install and operate traffic signals at Page Road and Spring Creek Road/Chatham Glenn Way as specified in the approved plan for the new Bishop McDevitt High School.

Change Order No. 13 to the contract with Handwerk Site Contractors for George Park in the amount of $12,795.00 was approved unanimously. This was made necessary by the reconfiguration of walkways and drives after the approval of the original design.
November 24, 2009

Attended and reported by Watson Fisher.

2010 Draft Budget The revised draft of the authority’s 2010 budget was presented and reviewed. It had been revised following the recent refinancing of some bond issues, which resulted in changes to the debt service numbers. The result was that the existing sewer rates would be maintained during the year 2010. The authority voted to approve the budget as presented.

Lease Agreements Amendments were proposed to two of the lease agreements between the authority and the township. The agreements involved the authority’s leasing of the land at 5979 Locust Lane, on which the maintenance building is located, and the authority’s leasing of office space in the township’s building at 425 Prince Street. The amendments call for an increase in the amount the authority pays the township each year under the two leases to bring the rent figures more in line with current recognized values. The authority voted to approve the two amendments.

DEP Second Consent Decree The report on the status of corrective action plans for the Beaver Creek, Paxton Creek and Spring Creek sewer projects stated that the work at all locations is currently on schedule.

PENNVEST Construction Projects The report on the numerous sewer construction projects being funded under the state’s PENNVEST program stated that the extensive initial paperwork required was underway and that at least four of the planned projects will be under contract and construction by the end of January 2010. It is planned that one or more of the other projects will be done by the township’s crews.

Engineer’s Report The representative from CET, the authority’s engineer, reported that consideration is being given to issuing bidding documents and receiving bids electronically for construction projects, instead of on paper, if a system could be put in place and if it would be allowed under current state contract regulations. There would be a cost saving in document preparation and it is thought in the bidding results since bid amounts could be easily refined up to the time of the bid opening. The solicitor was asked to investigate the legality of this procedure.

November 24, 2009

Attended and reported by Watson Fisher.

2010 General Improvement Fund Budget The budget for the proposed improvements covered by this fund has not changed since it was presented in draft form to the supervisors in August. Planned projects for 2010 include road improvements, new traffic signals, storm water pipe replacements and projects related to the Village of Linglestown road improvements that are underway by Penndot.

Other projects that could be considered if funding from state grants or other sources should become available are: additional work at George Park, at the Friendship Center and at the township Maintenance Building, and an upgrading of the software system in the township office. Possible work on the east west alleys in Linglestown will also be considered to help alleviate traffic problems that will be created by the large Penndot project. This budget will be voted on at the December 15th business meeting.

Revenues and Expenditures A comparison of the 2009 revenues and expenditures to date with the 2009 budget and with the draft budget for the 2010 fiscal year was presented and reviewed.

2010 General Fund Budget The 2010 draft budgets for the nine township departments have been finalized with the department heads during the course of a series of meetings over the past months. As cost savings, the township negotiated a new workers’ comp plan at a reduced cost from 2009 and they decided to publish the newsletter three times a year instead of four. Unfortunately they were not able to get a clear determination of the status of the Earned Income Tax revenues since the switch in collection agencies was made earlier in the year.

The supervisors discussed the possibility of giving the non-union administration and management employees a small raise and/or instituting a health care plan where these employees would need to contribute a small amount to its cost. It was decided that they would not plan to make either change. This budget will also be voted on at the December 15th business meeting.

Group Term Life and Long Term Disability Insurances Proposals were received for the renewal of these insurances. It would be possible to reduce the cost of the coverage but only with the loss of some benefits. It was decided to continue with the company that has the existing policies and to retain the existing coverage.