SWAN NEWSLETTER #89

October 15, 2013

LOWER PAXTON TOWNSHIP BOARD OF SUPERVISORS BUDGET WORKSHOP

(6:25 PM – 7:25 PM)

Attended by Watson Fisher and Ted Robertson; Reported by Ted Robertson.

2014 Police Department Budget The Police Department budget will remain essentially the same as 2013.

2014 Public Works Department Budget The Public Works Department budget for 2014 will remain the same as 2013.

2014 Community Development Budget Despite a projected increase in development fees for an increase in income of 8% for 2014, the budget for 2014 will remain the same as 2013.

October 15, 2013

LOWER PAXTON TOWNSHIP AUTHORITY – (7:30 PM – 7:42 PM)

Attended by Watson Fisher and Ted Robertson; Reported by Ted Robertson.

The Authority unanimously approved Resolutions 13-13-01 thru 13-13-30 authorizing the condemnation of sewer easements in the PC5D/E/BC6 North project.

The Authority unanimously approved the low bid of $327,600.00 for the Oakhurst Interceptor Project. This project is being done in conjunction with Susquehanna Township which has previously approved this bid. L.P. Township will be responsible for 80% of the contract price.

October 15, 2013

LOWER PAXTON TOWNSHIP BOARD OF SUPERVIORS-(7:42 PM -8:55 PM)

Attended by Watson Fisher and Ted Robertson; Reported by Ted Robertson.

Old Business

The Supervisors unanimously agreed to Amendment No. 1 to the PA Redevelopment Assistance Grant for the Spring Creek Road Improvement Project for a total amount of $1,435,000.00. This is a “pass through” agreement for the Township.

New Business

The Supervisors unanimously approved Resolution 13-39 after a public hearing. This Resolution transfers a liquor license from Steelton to Shogun Fusion, Inc., at 5125 Jonestown Road (Paxton Towne Center).

After much discussion, the Supervisors voted 4-1 to approve an agreement with Appalachian Technologies LLC to provide IT management services to the Township. The agreement was for 3 months and $30,000.00 as opposed to a 12 month $120,000.00 agreement proposed by Staff. Note: Mr. Blain voted NO.

The Supervisors unanimously approved Change Order #2 in the amount of $14,083.00 to the 2013 paving contract with Handwerk Site Services.

October 17, 2013

MONTRAIL DEVELOPMENT PRESENTATION

Attended by Mark Levine, Watson Fisher and Eileen Hurley; Reported by Watson Fisher.

This open meeting was held at the township building for representatives from S&A Homes, the developer of the proposed Montrail project, to make a presentation of their revised plan for this proposed housing development to a group of interested neighbors. The proposed project is located on a 44 acre tract on the north side of Union Deposit Road and east of the Central Dauphin East Middle School.

The property is zoned R-1 Low Density Residential and the developer has requested a zoning change to R-2 Medium Density Residential which would allow more homes to be built on the tract. The initial proposal which would have allowed 77 townhomes and 44 single family homes was rejected by the township supervisors in September. The revised proposal which S&A previously had presented to the supervisors and to the Parks & Recreation board and which was presented at this meeting was for 53 townhomes and 49 single family homes, a decrease in total units from 121 to 102. Their request also contained a proposed text amendment that would provide relief from some ordinance requirements. The revised proposal included a suggested dedication to the township of a narrow area of 13 acres of land between the school and the neighboring apartment complex for the township’s Parks & Recreation Department to use for new playfields.

The response from the approximately thirty neighboring residents was generally negative to the zoning change primarily because of the potential increase in traffic on Union Deposit Road that would be generated from 102 new homes. They had concerns about whether the proposed emergency exit road partly on school property could handle fire trucks. The leader of the group made a contact with the school district which indicated that the suggested play fields on the narrow sliver of land was not reasonable because of problems with access, parking and separation from the school property. The group suggested that the 57 homes as originally planned for the site zoned R-1 would be reasonable and acceptable but that a change to a higher density would not be.

S&A plans to present the revised plan to the Planning Commission in November and have a follow up meeting in December with the supervisors. The neighborhood group plans to continue to monitor the project.

October 22, 2013

LOWER PAXTON TOWNSHIP BOARD OF SUPERVISORS WORKSHOP-(6:10 PM – 8:10 PM)

Attended by Watson Fisher and Ted Robertson; Reported by Ted Robertson.

3rd Quarter Key Indicator Report Mr. Wolfe reviewed the financial status of the Township at the end of the 3rd quarter of 2013. In summary, the Township’s fiscal position is good at this point in time, and has improved over the 3rd quarter report of 2012.

Lower Paxton Township 2014 Budget /General Fund At this point, the projected budget for 2014 is showing total income as being slightly above total expenses. There are still issues to be addressed before the budget for 2014 is finalized in November.

Friendship Center Marketing Analysis The marketing analysis of the Friendship Center by Brailsford and Dunlavey was reviewed at length. In summary the report identified projected costs and income for four of the six alternatives being explored. After complete data is obtained from the two alternatives, the Supervisors will meet with members of the Friendship Center Operating Board on November 4, 2013 at 6:00 PM for further discussions on this matter.

IT Management Services Mr. Wolfe presented a two phase proposal for IT Management Services to cover the retirement of the Township’s IT Manager. The second phase of this proposal will be optional.

November 4, 2013

LOWER PAXTON TOWNSHIP PUBLIC SAFETY COMMITTEE MEETING

Attended and reported by Watson Fisher.

Laptop Update Software for the laptops that the three fire companies have received to improve coordination between them has been installed and the fine tuning phase is underway.

LOSAP Update The Length of Service Awards Program that makes payments to qualified firefighters needs to have roster information to the township by the end of the year before copayments can be made.

Workers Compensation Questions remain regarding the eligibility standards for firefighters to receive Workmen’s Comp benefits for injuries if they have certain preexisting conditions or if there was a question as to whether the injury was received on or off the job. In any case the township needs to have the necessary paperwork promptly to process the current claims.

Apparatus Replacement Schedule The three fire chiefs and Public Safety Director David Johnson are working to finalize their recommendations to the supervisors regarding the purchase or leasing of new fire equipment in the coming years. Included in the discussion was the present lack of equipment for fire fighting and rescue at some higher buildings in the township including the Osteopathic Hospital, numerous motels and some office buildings. The township makes yearly contributions to the fire companies and the companies work very hard to supplement that with various fund raising events. However, the purchase of fire trucks requires major outlays and this needs to be coordinated with the supervisors. Leasing of new equipment is being considered but that is unlikely to be the solution to the funding problem.

Capital Fund for Major Expenses The Capital Fund was established to cover the cost to the fire companies of some unexpected equipment maintenance items, but which specific items were not stipulated. A recent payment was made which brought into question what the criteria should be. It was agreed that this determination for now needed to be made on a case by case basis.

Firemen’s Relief Fund A similar question was raised as to whether this fund could be tapped if needed for the purchase of fire apparatus. After discussion it was generally agreed that this could be done in the case of a catastrophic unforeseen situation regarding a piece of major equipment up to $25,000.00.

November 4, 2013

LOWER PAXTON TOWNSHIP BOARD OF SUPERVISORS BUDGET WORKSHOP(6:00 PM – 7:30 PM)

Attended by Watson Fisher and Ted Robertson; Reported by Ted Robertson.

The Workshop was devoted entirely to a discussion of the future of the Friendship Center. Many of the Friendship Center’s Operating Board were in attendance. Lower Paxton Township Staff reviewed the Brailsford and Dunlevey Marketing Analysis Report and presented three of the six alternatives investigated in the aforementioned report to the Supervisors for their consideration. The three alternatives were as follows:

(1) Expansion of the Fitness Center into the Social Hall.

(2) Investigate program modifications to increase family membership

(3) Offer premium memberships in order to increase family membership

This process was undertaken to get the Friendship Center back to a self sustaining operation as it was originally intended. The Supervisors will review the above proposal and make a decision regarding the direction for the Friendship Center at a future meeting.

November 4, 2013

LOWER PAXTON TOWNSHIP BOARD OF SUPERVISORS-(7:30 PM – 8:15 PM)

Attended by Watson Fisher and Ted Robertson; Reported by Ted Robertson.

Absent: George Wolfe & Steven Stine

Public Comment

Several residents, who live at the end of Colonial Road extended, had complaints about storm water control on the property being developed north of their existing properties.

New Business

The Supervisors voted unanimously to approve an agreement with LMNO Cable Group Inc. to authorize the televising of Township Police activities in connection with a television program being developed by Graham Hetrick.

The Supervisors unanimously approved the following Resolution supporting bills in the State Legislature:

1. Resolution 13-40 for PA Senate Bill 1 for transportation funding.

2. Resolution 13-41 for Senate Bill 733 amending municipal advertising requirements

3. Resolution 13-42 for the PA House Resolution 100 regarding the Right-to-Know Law

4. Resolution 13-43 for Senate Bill 446 amending the Right-to-Know Law.

Subdivision and Land Development The Supervisors unanimously approved the Final Subdivision Plan for Amber Fields Phase VI (13-07).

November 6, 2013

LOWER PAXTON TOWNSHIP GREENWAY COMMITTEE MEETING

Attended and reported by Watson Fisher.

Nyes Run The committee has been working for some time on planning for a possible trail along Nyes Run beside Nyes Road from Union Deposit Road south to the township line. The township has authorized the request for a matching fund grant from the state for professional planning services for the trail. The township has included $20,000.00 in the 2014 budget for the township’s share of the matching grant. Part of the planning will include the necessary wetland delineation.

Map Review The Parks & Recreation Department has been working on completing current mapping for areas of the township where trails are being planned. At this meeting the committee reviewed some of the recent work.

Oak Park Trail For some years the committee has been working on preliminary plans for a possible trail from the vicinity of Oak Park Circle through wooded areas along a sewer line right-of-way south across Locust Lane to the Osteopathic Hospital. They finally were able to get in touch with Mr. Chris Chianos, a principal property owner of land along the proposed trail, who attended this meeting. He stated a willingness to allow the township to proceed with trail planning through his property ahead of any formal agreement. Also the possibility of this being the future location of a cell tower was discussed with a representative of a development company that coordinates these projects.

Community Engagement Committee It was suggested that ongoing fundraising by this committee for park projects could include support for future improvements along the proposed Oak Park Trail if agreements can be reached with the property owners involved.

November 6, 2013

LOWER PAXTON TOWNSHIP PARKS & RECREATION BOARD MEETING

Attended and reported by Watson Fisher.

Montrail Development This proposed 44 acre residential development to the east of the Central Dauphin East Middle School was to possibly include the dedication of 13 acres of land to the township for recreation if the township would accept it. After several zoning change proposals by the developer and before the township could make a decision on whether or not to accept the land that was offered for recreation, the developer withdrew the proposed project from consideration. It is thought that the developer might submit a new development plan complying with the existing zoning requirements for this tract sometime in the future. It is doubtful that the recreation park would be included in a new proposal.

Koons Park Softball Field Work has restarted on the new dugouts, backstop and storage building at this field after a delay due to the injury to Sam Hartley, the softball association’s leader. This is pretty much a one man project. He now plans to be nearly finished with the project by the end of the year.

Arts Council The council is planning to have movie programs and art programs in alternate months over the winter and spring. Some of the movies will be from companies in India. Christmas tree lighting is scheduled for December 6th.

Friendship Center Parks & Recreation Department director Brian Luetchford stated that the supervisors had received the completed report from consulting firm Brailsford and Dunlavey regarding ways to improve the financial situation at the center. It included a number of suggested changes and the supervisors narrowed them down to four for final consideration. These are to expand the fitness center into the social hall, narrow down the available programs to those producing the most revenue, implementing new membership programs and initiating online registration. At a future meeting they hope to finalize these changes and begin to put them into effect.

Community Engagement Committee This committee was created to do fundraising for park related projects and they are planning a jazz concert and a 5K race for early next summer. They are requesting help with this from various township groups including the Parks & Recreation Board. The board agreed to participate.

November 6, 2013

LOWER PAXTON TOWNSHIP PLANNING COMMISSION (7:00 PM – 8:00 PM)

Attended and reported by Ted Robertson.

New Business

As a matter of protocol, Jeff Wendle and Bill Weaver presented the DEP approved amendment to the Waste Water Treatment Plan for the Beaver Creek Basin. This Plan replaces the wet weather treatment plant originally proposed for this basin. The Commissioners approved a letter from the Commission Chairman accepting the amendment.

The Commissioners unanimously approved the Preliminary/Final Land Development Plan for New Hope Brethren in Christ Church (13-16) for a 6400 square foot addition housing offices and classrooms. This property is located on Country Club Drive next to Shades Nursery.

November 7, 2013

LOWER PAXTON TOWNSHIP ZONING HEARING BOARD MEETING

Attended and reported by Watson Fisher.

George and Loredana Gekas – Docket #1345 This request is for a variance to allow the applicant to erect a roof over an existing nonconforming parking structure within the front yard setback at their home at 407 Trudy Road in the R-1 Low Density Residential District. The ordinance does not allow accessory structures to be constructed within a front yard.

The applicant submitted an advertisement for a prefabricated metal carport structure but did not have a drawing showing a proposed roof for their specific project. The board advised them that they would need to provide more specific information about the proposed structure before an evaluation could be made. They suggested that the applicant engage a contractor to prepare a sketch and a cost estimate so they can know exactly what they are asking the board to consider. The board voted to table the request until the December meeting.

Bishop McDevitt High School – Docket #SE13-01 The applicant requested that the hearing on their appeal for a Special Exception and Zoning Relief for additional parking at the school be postponed. The board agreed to this request.

New Hope Brethren in Christ Church – Docket #SE13-02 This existing one story 17,000 square foot church building is located on a 14 acre property at 584 Colonial Club Drive in the R-1 Low Density Residential District. Places of worship are allowed by Special Exception in the R-1 district. The applicant proposes to constrict a 6264 square foot one story addition to the rear of the existing church building that would contain six classrooms, a multi-purpose room and an office. The existing parking lot is much larger than required so no additional parking spaces are needed. The project was recently approved by the township’s Planning Commission. The board voted to approve this request for a Special Exception.