SWAN Newsletter #64

January 3, 2012

LOWER PAXTONTOWNSHIP BOARD OF SUPERVISORS ANNUAL REORGANIZATION MEETING (7:30 PM – 8:00 PM)

Attended by Watson Fisher and Ted Robertson. Reported by Ted Robertson.

Judge Richard Lewis administered the Oath of Office to the two (2) newly elected Supervisors: Bill Hornung and Bill Seeds.

In summary, the Board of Supervisors, the Authority, the Township Manager, the Township Solicitor and the Township Engineer remain the same in 2012. The Committees and Planning Commission remain essentially the same in 2012.

January 3, 2012

LOWER PAXTON TOWNSHIP BOARD OF SUPERVISORS MEETING (8:00 PM – 8:25 PM)

Attended by Watson Fisher and Ted Robertson. Reported by Ted Robertson.

George Wolfe stated that drop off locations for undecorated and unbagged Christmas trees would be at Koons Park and the Public Works Building along Locust Lane for the remainder of January. Curb side pick up of undecorated and unbagged Christmas trees by Waste Management will be the weeks of January 9th and January 23rd.

Under Old Business, Resolution 12-01 was approved unanimously. Zolanofsky and Axelrod will audit the funds of the Township for the 2011 fiscal year at a cost of $34,205.00.

Under New Business, the annual renewal of the Hutch Junk Yard license was approved unanimously.

Resolution 12-02 amending the Township’s Procurement Procedure to comply with PA Act 84 of 2011 was approved unanimously. This raises the minimum amount of bid contracts from $10,000.00 to $18,500.00. It also raises the minimum amount for telephone quotes from $1,000.00 to $2,500.00.

January 4, 2012

LOWER PAXTON TOWNSHIP GREENWAY COMMITTEE MEETING

Attended and reported by Watson Fisher.

Committee Vacancy – With the recent resignation of John Whaley there is now a vacancy on the committee. Staff will initiate the regular procedure to seek applicants to fill the vacancy.

State Roads – Former state Secretary of Transportation Howard Yerusalem had agreed to attend the meeting to discuss creating greenways along state roads and other items related to the committee’s efforts. He was unable to be there but will attend the February meeting scheduled for Tuesday the 7th. He had expressed interest in working with the committee on some of their projects.

Brochure -The brochure titled “Walking Opportunities Guide” which the committee had created will be refined and copied as a school project and distributed to the teachers. Extra copies may be available for distribution to various groups in the township. Staff will consider putting the brochure on the township’s web site.

Fundraising – Committee chairman Rogette Harris presented information on a number of state grants for projects of interest to the committee and which do not involve matching funds. One that had been considered previously involved creating “Safe Routes to School” which would need to be applied for in conjunction with the school district. Many of the grants require that the applicant be a 501c3 or a 501c4 organization which the municipality in itself cannot be but the municipality can work through one. It was recognized that this issue needs to be investigated before any serious fundraising efforts to corporations and individuals for township projects are started.

Promotion – Efforts are being looked into by staff as to how to publicize some of the committee’s projects. One way would be to develop a release for the newspaper including pictures of volunteer projects and boy scouts working to improve trails in the township. Also similar information could be included in the township newsletter.

Volunteer Solicitation- Consideration will be given to creating volunteer opportunities for people to help with the parks and the trails in the township similar to what was done in Harrisburg with their Capital Area Greenbelt project. An organization maybe called “Friends of the Parks” could help maintain their local parks and trails.

January 4, 2012

LOWER PAXTON TOWNSHIP PARKS & RECREATION BOARD MEETING

Attended and reported by Watson Fisher.

Election of Officers – The board reelected Robert MacIntyre Chairman and Mary Jane Hornung Secretary and elected Neil Johnson Vice Chairman for the 2012 calendar year.

Laurel Ridge Development Parks and Recreation Department director Brian Luetchford reported to the board on the resolution of the recreation land and fee requirements for the 92 unit expansion project at the Laurel Ridge development. After several rounds of negotiations the supervisors agreed to a settlement that requires the developer to designate 2.3 acres for private recreation and pay $54,481.00 in recreation fees.

Friendship Center The department brought in an outside consultant to audit the operation of the center and make recommendations regarding how changes might be made to generate more income and improve efficiency in the coming years. The age of the facility and the need to plan for major maintenance items in the near future were considered. Some kind of capital replacement plan should be initiated. It was pointed out that the P&R Board needed to be actively involved in the overall planning process. Consideration will be given to possibly changing the responsibility for managing the center from the current Operating Board to another entity, possibly the Sewer Authority, for financial reasons, primarily fund raising.

2012 Budget Mr. Luetchford reported that the supervisors passed the 2012 budget which is very tight and contains no matching funds for any grants. It includes only a $5,000.00 payment on the balance owed toward the purchase of the Wolfersberger tract.

Arts Council P&R board member Stanley Smith who is the long time Arts Council leader reported to the board on the planned council events for 2012. The board reiterated that its intention is to coordinate fundraising efforts in the future for the entities under the P&R board in order to avoid overlapping appeals. The advantage of having a 501c3 entity for fundraising was reiterated. It was suggested that the council might want to coordinate with the school district’s art department on some of their art exhibits in the township.

P&R Planning The board scheduled a special meeting for February 1 at 6:30 to be dedicated to discussing long range planning and to consider applicants for empty seats on the Greenway Committee and the Arts Council.

Koons Pool The sewer department has been trying without success to determine where the waste water from the pool and the locker rooms ends up. It appears that it may discharge into the stream but it will be necessary to dig some pits to tell for sure. DEP may require that it be connected to the sanitary sewer in which case it could be included in the project for rebuilding some of the sewer lines in that area scheduled for later this year.

January 10, 2012

LOWER PAXTON TOWNSHIP BOARD OF SUPERVISORS MEETING (6:10 PM – 9:15 PM)

Attended by Watson Fisher and Ted Robertson.

Absent: Bill Hornung

There was a discussion with representatives of the Koons Park Swim Club concerning the release of swimming pool backwash water and pool water to storm water drains. According to the new NPDES rules, commercial swimming pool water cannot be released to storm water drains. Alternatives were addressed. Costs will be developed for these alternatives. The problem is that neither the Koons Park Swim Club nor the Township has the money to pay for the resolution of this problem. This must be resolved in order for the Swim Club to open this year.

The operational audit of the Friendship Center by Ballard-King was discussed. The recommendations by Ballard-King were divided for assessment between the Friendship Center Board and Staff. Plans for those recommendations deemed feasible will be forwarded to the Supervisors for approval.

A Capital Replacement Plan for the Friendship Center for items costing more than $25,000.00 was presented for discussion. Depreciation time for these items ranged from 5 to 20 years. The annual cost will be approximately $167,000.00. The Friendship Center budget should be able to sustain this cost.

A proposed amendment to the fee-in-lieu of land dedications provisions for the Recreation and Park Plan was discussed. The formula was changed regarding the fee-in-lieu of land which resulted in an increase per dwelling and would support the SALDO,

A representative of the South Central EMS reviewed the 2011 financial statements including cash flow, and the 2012 budget. It appeared the general consensus of the Supervisors was that SCEMS was headed in the right direction both financially and management wise.

Realignment of the Public Safety Committee as well as meeting quarterly rather than monthly was discussed. This issue will be brought to the Supervisors meeting on January 17th, 2012.

January 17, 2012

LOWER PAXTON TOWNSHIP BOARD OF SUPERVISORS MEETING (7:30 PM – 8:20 PM)

Attended by Watson Fisher and Ted Robertson. Reported by Ted Robertson.

Absent: Gary Crissman.

Under Public Comment, Gerald “Joe” Hoppel repeated his request to the Supervisors to take action concerning flooding problems along the West end of Earl Drive. The Supervisors noted that the Township was in the process of addressing the worst storm water conditions and prioritizing the areas for design and action. This particular area was not on the list. Mr. Hoppel presented his concerns to SWAN at the January 16th, 2012 meeting.

Under Old Business, the Supervisors voted 4-0 to extend the Installment Sales Agreement for Real Estate between the Township and James Spangler (Wolfersberger Tract) through 2013.

The Supervisors unanimously approved Resolution 12-04 which revised the make-up of the Public Safety Committee, and also revised the frequency of scheduled meetings.

Under New business, the Supervisors unanimously approved a 3 year lease agreement with Ford Motor Credit for four (4) Chevrolet Caprice police vehicles for the total amount of $105,000.00.

The Supervisors unanimously approved a proposal from HRG Inc., for the preparation of a schematic design and a funding application to HATS-TIP for improvements to the intersection of Devonshire Heights and Nyes Roads at a cost of $7,800.00.

The Supervisors unanimously approved the 2012 Municipal Domestic Animal Protection Services Agreement with the Humane Society of the Harrisburg Area in the amount of $15,600.00. This is a use based fee.

The Supervisors unanimously approved Resolution 12-05 adopting a report maintaining the administrative employee compensation plan. This is an annual requirement.

Under Subdivision and Land Development, the Supervisors unanimously approved the preliminary/final land development plan for 990 Briarsdale Road (11-11). (Patriot News Building).

January 19, 2012

VILLAGE OF LINGLESTOWN COMMITTEE MEETING

Attended and reported by Watson Fisher.

Goals and Objectives At their first meeting of the year the Board of Supervisors reappointed the members of the committee and concurred with the committee’s preliminary list of goals and objectives for 2012. At this committee meeting the group reviewed the list and prioritized the items that they thought were the most important to the village. The resulting list is as follows:

1. Review of the municipal land use plans and the zoning ordinance as they affect the village and the immediate surrounding area. This includes studying the realistic geographical boundaries of the village.

2. Study the sign ordinance as it relates to the unique needs of the village, specifically the local merchants.

3. Consider how to have PENNDOT agree to reduce the speed limit through the village. It is thought that they have a traffic study underway.

4. Consider where to locate a third satellite parking area in the future and study future off street parking needs.

Beyond that they discussed a series of items that either were not considered to be of immediate concern, were punch list items from the highway project, or were probably better addressed by other village organizations. These other organizations would include the Linglestown Area Civic Association which had it first meeting the night before. It had a large attendance and the expectation was that it would become an active group and would get involved in some of the other village issues. One that was mentioned was beautification in general and including improvements to the appearance of some of the buildings.

Zoning Ordinance The committee reviewed the zoning map and familiarized themselves with the current limits of the Village District. They recognized that the ordinance contains a lengthy listing of the requirements and restrictions relating to the district and that these should also be reviewed. The boundaries currently shown could impede logical improvements to the village and they plan to begin a careful review of the entire ordinance. It may indicate that no changes are needed at this time. They need to recognize that any request for a zoning change involves a difficult and lengthy process.

Committee Members Several additional appointments to the committee can be made and it was suggested that representatives from the Merchants Association, the Civic Association, the Women’s Club and possibly the American Legion could be considered. To date a representative from the Merchants Association regularly attends the committee meetings.

January 24, 2012

LOWER PAXTON TOWNSHIP SHADE TREE COMMISSION ANNUAL REORGANIZATION MEETING (6:55 to 7:00 PM)

Elections of Officers -John Whaley was elected as Chairperson; Greg Schrum was elected as Vice Chairperson.

A discussion followed recommending the Vice Chairperson fill the Chairperson position in future years.

Meeting Date and Time – The meeting date remains the same (4th Tuesday of the month), but the start time of the meetings was changed to 5:30PM.

January 24, 2012

LOWER PAXTON TOWNSHIP SHADE TREE COMMISSION (7:00 to 8:20 PM)

Unfinished Business – no applications were received to fill the vacancy of Paul Sebasovich. Tracy Mummert and Lou Caperoon will be contacted to see if either of them is interested in filling the vacancy.

Greenway Committee: Unfortunately, with the way finances are in the Township Mr. Whaley doesn’t feel the committee would get much priority to do anything in the way of greenway because there are so many other things calling for taxpayer’s money. Mr. Luetchford does prefer having a representative from the Shade Tree Commission on the Greenway committee. Due to other commitments no one is available to fill Mr. Whaley’s vacancy on the Greenway Committee. All agreed if there is a special need or question they would be willing to meet with the committee.

Tree of Independence – A Tree of Independence was proposed by Scott Davis of Pennsylvania Revolution. Several types of trees were discussed (a tree that came from a seed from a tree that was owned by George Wasington; Wye Oaks; American Elm hybrid; and a Liberty Elm) that have certain significance. Koon’s Park and a place near the Friendship Center were discussed as a potential site for the tree.

Timber Harvest – The Timber Harvest at Harrisburg Hunters and Anglers, 6611 Hunters Run Rd., was very well marked and well thought out. A chestnut plantation planted in 1910 was found. They will be using an existing wood road to get up to the far side of the valley and they are bringing in a portable metal bridge to cross the stream. No problems are anticipated with erosion. About 69 trees were marked and the contract allows them to look at other trees. This is the first time this wood lot has been harvested and there were no noticeable stumps. It is a mix of oak, maple, ash, hickory, and walnut.

Sam Robbins, Public Works Director, has concerns and has received complaints from residents in Centennial Acres, on how run off from the McNaughton Timber Harvest will be handled. Mr. Shoaff noted the ordinance states felling or skidding on or across any public thoroughfare is prohibited without written consent of the Township or Penn DOT. Dr. Lacasse stated the site is not on a slope and is relatively flat and he didn’t see any potential for damage. A review of the 20 year old Harvesting Ordinance was requested for the next meeting. Mr. Shoaff is going to set up a meeting for the committee to meet with Mr. Robbins and HRG about concerns.

Tree Inspections – No inspections to report.

2012 Schedule – The committee hopes to participate in Arbor Day, National Night Out in August, and during the summer months trim trees and do mulching.

Next Meeting – The next meeting will be held February 28, 2012, beginning at 5:30 pm, at the Lower Paxton Township Municipal Center.