SWAN Newsletter #60

August 16, 2011
LOWER PAXTON TOWNSHIP BOARD OF SUPERVISORS BUDGET MEETING
(6:00 PM – 7:30 PM)

Attended by Watson Fisher and Ted Robertson. Reported by Ted Robertson.

George Wolfe presented the initial budget estimates for 2012. To summarize, the Township operating budget is showing a one million dollar deficit. This is primarily a result of very low development fees and reduced income from the Earned Income Tax (EIT). Department heads were asked to look for any cuts that would not affect services. There are very few alternatives available to produce a balanced budget.

August 16, 2011
LOWER PAXTON TOWNSHIP BOARD OF SUPERVISORS MEETING
(7:30 PM – 9:00 PM)

Attended by Watson Fisher and Ted Robertson. Reported by Ted Robertson.

Under Public Comment: A number of residents from throughout the Township made the Supervisors aware of the storm damage they suffered from the heavy rains on August 6th and 7th. All complaints will be addressed by the Township’s Public Works Department.

Under Old Business: The Supervisors unanimously approved the Emergency Declaration 11-01 as prepared by the Township Manager on August 9th, 2011 (Re: August 6-7 storms).

The Supervisors unanimously approved the issuance of a general obligation note in the amount of $750,000.00 through the Pennsylvania Infrastructure Fund, managed by Penndot.

The Supervisors voted 5-0 to approve Resolutions 11-14, 11-15, 11-16 and 11-17 authorizing the submission of grant applications under the Dauphin County Municipal Grant Program. Refer: August 9, 2011 Workshop Report.

Under New Business: The Supervisors unanimously approved a Stipulation between real estate taxing bodies and PPL Electric Utilities Corporation regarding the reassessment of certain properties.

The Supervisors unanimously approved Change Order #1 to the contract with John W. Gleim for additional paving at Page and Spring Creek Roads as required by Penndot.

The Supervisors unanimously approved the low bid of Tally Petroleum Enterprises for the purchase of vehicle fuels.

The Supervisors unanimously approved the high bids for various used vehicles and equipment.

The Supervisors unanimously approved the low bid of L. P. Water Service in
the amount of $89,728.00 for sanitary sewer pipe for the Oakhurst interceptor.

The Supervisors unanimously approved the preliminary/final sub-division and storm water improvement plan for the Linglestown Fire Company (H-06).

The Supervisors unanimously approved Resolution 11-13, the Planning Module for BA Properties.

August 18, 2011
VILLAGE OF LINGLESTOWN COMMITTEE MEETING

Attended and reported by Watson Fisher.

United Water Company was contacted regarding needed site restorations at twelve properties along Linglestown Road. The repairs are associated with the installation of water lines and meters and are at locations outside of the highway project right-of-way. The repairs involve concrete walks and fill, topsoil and seeding.

Concern had previously been raised about the unsightly appearance of certain properties in the village where trash, abandoned vehicles, etc. have been seen for an extended period of time. These conditions are in violation of the township code. The township’s Code Enforcement Officer has sent letters to seven property owners notifying them of the violations.

The issue of the lack of light shields on the new street lights has not been resolved. The representative from the engineering company will do a thorough check of the original specifications to determine if they were if fact specified. PPL who furnished the lights indicated that they thought shields were not specified.

The township’s Shade Tree Commission will walk Linglestown Road to examine the street trees that Penndot planted to be sure all trees are healthy and disease free. They plan to then send a letter to all property owners who have new trees in front of their properties telling them how to properly water the trees to help them establish a good root system so they will mature and survive over the years.

The new flagpole will be installed in the roundabout in the square soon. The Women’s Club will plant flowers and maintain the area around the pole. Penndot needs to advise the club what the height limitation is for plants in the circle. Penndot will also be notified about the size and locations of their signs regarding restrictions on the size of trucks allowed to go through the square. Some of the present signs are too small and are at locations where drivers have gone too far to be able to turn around.

The township’s official dedication and ribbon cutting ceremony ending the road project will be held Friday morning October 21th. The ceremony will be covered live on TV and it will kick off the Linglestown Merchants’ Association’s three day Fall Festival. The draft of the schedule for the event indicates a very full three days in the village.

August 23, 2011
LOWER PAXTON TOWNSHIP AUTHORITY MEETING
(6:00 – 8:30 PM)

Attended by Watson Fisher and Ted Robertson. Reported by Ted Robertson.

NEW BUSINESS:
The Authority unanimously approved Change Order # 4 for the ARA Contract (Asylum Run) in the amount of $31,556.00. The conflict of the sanitary sewer with the storm water sewer was not shown on the plan.

The Authority unanimously approved Change Order # 5 for the PC 4B/6C Contract in the amount of $235,000.00. This was for additional excavation, stone backfill and paving as a result of trench collapse on Earl Drive and Creek Drive.

The Authority unanimously approved Change Order # 2 for the PCIA/1C Contract in the amount of $6,941.00. This was for miscellaneous excavation, stone backfill and paving at manhole 70 on McIntosh Road west of the small bridge as a result of sub-surface ground settling.

The Authority unanimously approved Change Order # 3 for the PCIA/1C Contract in the amount of $175/cubic yard of additional rock removal for the lateral to the Stray Winds Farms Manor House. A new lateral had to be installed because the original lateral did not meet slope specifications in a number of places.

Mr. Weaver reviewed the initial draft of the 2012 Authority Budget. These are some major factors which will affect this budget: (1) The outcome of the Second Consent Decree DEP Annual Meeting Presentation which was to take place on Wednesday, August 24, 2011. (2) The outcome of the major change required in the Beaver Creek basin with the elimination of the originally planned wet weather treatment plant for this basin. The Authority asked Mr. Weaver and CET to take a fiscal look forward to 2017 with the information presently available. Note 1 – Storage is still on the table for the Beaver Creek and Paxton Creek basins.

The Authority unanimously approved Resolution 11-06 for the state mandated destruction of records.

TOWNSHIP REPORTS

Mr. Weaver and CET presented a draft Second Amendment of the Second Consent Decree.

CET stated that the Beaver Creek mini-basin sewer replacement cost would be approximately 88 million dollars as opposed to the 35 million dollar cost originally approved for the wet weather treatment plant.

NOTE: In the last six (6) months, 3 Liberty Project Managers left.

September 6, 2011
LOWER PAXTON TOWNSHIP BOARD OF SUPERVISORS MEETING
(7:30 PM – 8:45 PM)

Attended by Watson Fisher and Ted Robertson. Reported by Ted Robertson.

Absent: Gary Crissman
Bill Hawk (left at 8:30 PM for a business trip to Washington)

UNDER PUBLIC COMMENT: Several residents registered complaints regarding storm water from the last storms. The Supervisors advised them their
complaints will be investigated.

The Supervisors approved Proclamation 11-03 recognizing September 11, 2011 as a day of remembrance with a moment of silence at 11:00 AM.

UNDER OLD BUSINESS: The Supervisors voted 4-0 to approve the request for reimbursement costs from Richard Pleasants to replace a sewer lateral off McIntosh Road in the amount of $13,052.00.

UNDER NEW BUSINESS: The Supervisors unanimously approved Stan Smith to fill a vacancy on the Parks and Recreation Board.

The Supervisors voted 3-0 to submit an application under the PEMA Unified Hazard Mitigation Grant Program for the property at 5805 Linglestown Road as well as Resolution 11-19 authorizing the acquisition of said property owned by David D. and Cynthia Gontz. This is being done at the property owner’s request.

The Supervisors voted 3-0 to approve the Infrastructure Maintenance Agreement with Cedar Shopping Centers, Inc., to line the storm sewer under East Park Drive (Point Mall).

The Supervisors voted 3-0 to approve Resolution 11-20 authorizing the submission of a grant application in the amount of $300,000.00 under the Dauphin County Local Share Municipal Grant Program.

September 13, 2011
LOWER PAXTON TOWNSHIP BOARD OF SUPERVISORS WORKSHOP
(6:05 PM – 7:40 PM)

Attended by Watson Fisher and Ted Robertson. Reported by Ted Robertson.

The Supervisors unanimously ratified Emergency Declaration 11-02 as issued by the Township Manager on September 8, 2011. Mr. Wolfe then gave a status report with pictures regarding the response to tropical storm Lee.

The Supervisors heard a proposal to conduct a review of the Comcast Cable franchise fee over the past 5 years by a representative of Expense Reduction Consulting. The Supervisors will have this on the agenda for the September 20, 2011 meeting.

Mark DiSanto of Triple Crown Corporation presented a request to the Supervisors to suspend the letter of credit for Stray Winds Farms, Phase 1. This document would be a part of the record at the County Court House so that no development could start without re-instating the letter of credit.

Mr. Wolfe presented a report on the savings on the Townships purchase of energy (natural gas) through the Central Penn Energy Corporation (CPEC).

September 14, 2011
LOWER PAXTON TOWNSHIP GREENWAY COMMITTEE MEETING

Attended and reported by Watson Fisher.

Township Budget Parks & Recreation Department director Brian Luetchford reported to the committee that the supervisors were into the process of developing the budget for 2012 and that it appeared almost certain that all departments would be facing cuts from the current year’s spending allocations. In the past few years tight budgets resulted in cuts to non-essential spending for new programs or projects but this year there will undoubtedly also need to be reductions in some services as well. This will mean that most proposed projects that the committee has been working on over time will not be able to be considered for implementation in 2012.

The committee reviewed the projects and identified a number for which they could continue to do planning for possible future implementation. Some trail clearing and cleanup and similar projects could be done with volunteer help from scouts, church groups, etc. Also Mr. Luetchford stated that he will still be able to prepare grant applications for state funds for possible environmental projects that don’t involve matching local funds.

Nyes Run The state agencies, DEP and DCNR, contacted Mr. Luetchford regarding an environmental project they might fund if the township submitted a grant application. Presently storm water from Nyes Road runs directly into Nyes Run and they would like to see stone outfalls created that would slow the storm water to reduce the pollution of the stream. Mr. Luetchford plans to submit a grant application for this project.

September 14, 2011
LOWER PAXTON TOWNSHIP PARKS & RECREATION BOARD MEETING

Attended and reported by Watson Fisher.

Arts Council: The board interviewed Tavia Larson to fill a vacancy on the Arts Council. She is an elementary school art teacher and conducts an art class at the Friendship Center. No action on her candidacy was taken at the meeting.

Kohl Park Handball: Parks & Recreation Department director Brian Luetchford reported that the handball courts at the park have seen heavier use lately since repairs were made and outside groups became aware of the existence of the courts at the summer regional tournament.

Softball Field: The extensive construction project at Field #1 at Koons Park planned by Sam Hartley from the Linglestown Softball Association will begin soon. In addition to new dugouts, backstop and storage for maintenance equipment and a tractor he plans to now enlarge the new storage building to include a concession stand. His new plan has been reviewed by the Public Works Department and by the Codes Enforcement Officer. The only remaining concern is for drainage and that will be addressed during construction. Sam plans to do most of the work himself. The project will be totally funded by the softball association.

Softball Field Paver Sale: Sam Hartley requested board approval to be able to sell engraved pavers, as had been done at the Friendship Center, as part of the fund raising efforts for the field improvement project. The board reflected that dedications and advertising were carefully controlled at the township parks but felt that this would be acceptable if done with the same size pavers that were used at the Friendship Center.

Board Vacancy: The death of Ken Beard earlier in the year left a vacancy on the P&R Board. That vacancy has been filled by Stanley Smith who is also on the Arts Council.

Township Budget: Mr. Luetchford discussed the upcoming work on the department’s 2012 budget and indicated that cuts most likely will need to be made. He reviewed a priority list of cuts he planned to suggest to the supervisors at their upcoming budget workshop meeting. The board felt that they needed to review and agree on the list before anything is presented and scheduled a special meeting to prepare the list.

September 14, 2011
LOWER PAXTON TOWNSHIP PLANNING COMMISSION MEETING
(7:00 PM – 7:40 PM)

Attended and reported by Ted Robertson.

UNDER NEW BUSINESS: The Commissioners unanimously approved the Preliminary/Final Land Development Plan 11-09 for Laurel Ridge. This will provide for the addition of 92 townhouses. Included were some minor waivers for the private roads involved.

The Preliminary/Final Subdivision Plan 11-10 for Anderson and Gulotta Holding Group, LLC was tabled for lack of representation.

September 15, 2011
VILLAGE OF LINGLESTOWN COMMITTEE MEETING

Attended and reported by Watson Fisher.

None of the representatives from PENNDOT, Leon Wintermyer the contractor, or Arora the design engineer attended the meeting. Because the project is nearing completion the committee members were disappointed that none of their remaining concerns or questions could be addressed.

As requested, the township’s code enforcement office sent letters to seven property owners notifying them that because of the unsightly condition of their properties they were in violation of the township code.

A letter was sent to PENNDOT from the Shade Tree Commission requesting that they inspect the street trees they had planted and replace those that are diseased or damaged.

The committee reviewed the plan showing the proposed locations of the new benches and trash cans. They prepared a revised plan suggesting locations near businesses and restaurants where ideally they would be of better use.

The new flagpole will be installed at the square soon. SKH prepared a suggested planting plan for the area around the flagpole and they will furnish the plants at a reduced cost. The township will provide the mulch. The area will have stepping stones, up lighting for the flag, and the existing monuments will be returned to the base of the flagpole. The Women’s Club will do the planting and maintenance of the area. The committee approved the plan so SKH can order the plants immediately.

The official dedication ceremony will be held at 11:00 am on Friday, October 21st at the beginning of the big three day Linglestown Merchants’ Association Fall Festival.

It was determined that the omission of light shields on the new street lights was not the fault of PENNDOT or PPL but was an oversight by Arora, the design engineer, in the original project specifications. Township manager George Wolfe suggested that when the final project accounting is done it might be possible that the estimated cost of $10,000.00 for the shields could be available. The cost of any possible litigation on the matter would most likely exceed that figure.

This committee was created by the township supervisors when the road project was in the planning stage to monitor and help coordinate the project. Now that the project is nearing completion the committee is questioning if it should remain in existence. Mr. Wolfe suggested that representatives attend the November 7th Board of Supervisors Workshop Meeting to discuss this matter.